Director DIN e-KYC Update in India

1. What is DIN?

DIN (Director Identification Number) is a unique 8-digit identification number allotted to an individual who is appointed as a Director in an Indian company.

Key points:

• Mandatory for anyone intending to become a director.

• Issued by the Ministry of Corporate Affairs (MCA).

• Stays valid for lifetime but must be updated periodically through e-KYC.

2. What is Director e-KYC Update?

Director e-KYC update is the process of electronically verifying and updating a director’s personal details linked to their DIN.

Purpose:

1. Ensure MCA has accurate and verified director information.

2. Prevent fraud and misuse of DIN.

3. Maintain updated KYC (Know Your Customer) information for all directors.

**MCA has made it mandatory for all directors to update e-KYC details by a specified deadline.

3. Why is e-KYC Update Important?

• DIN becomes inactive if e-KYC is not updated.

• Inactive DIN can prevent appointment as director in new companies.

• Non-compliance can attract fines under Companies Act, 2013.

4. Documents Required for Director e-KYC Update

The documents required depend on whether you are an Indian resident director or a foreign director.

For Indian Directors:

1. PAN Card (mandatory)

2. Aadhaar Card (for Aadhaar-linked KYC)

3. Passport / Voter ID / Driving License (if Aadhaar not available)

4. Active Mobile Number and Email ID (for OTP verification)

For Foreign Directors:

1. Passport (mandatory)

2. Overseas address proof (Utility bill / Bank statement / Driving license)

3. Email ID (for verification)

Additional Notes:

• Mobile number and email must be linked with Aadhaar for Indian directors.

• If the director’s details in DIN database are different from KYC documents, they need to be corrected before e-KYC.

5. Steps to Update Director e-KYC

Step 1: Log in to MCA Portal

• Go to MCA portal

• Navigate to DIN Services → DIR-3 KYC / DIR-3 KYC-Web Form

Step 2: Fill Personal Details

• Enter DIN number, PAN, and personal details.

• Ensure all details match official documents (PAN, Aadhaar, passport).

Step 3: Upload Documents

• Upload scanned copies of PAN, Aadhaar/passport, and proof of address.

• Maximum file size: 1 MB per document; PDF/JPG/PNG format.

Step 4: Verify via OTP / DSC

• OTP verification: OTP sent to mobile/email linked with Aadhaar/PAN.

• Digital Signature Certificate (DSC): Optionally used to sign e-KYC electronically.

Step 5: Submit DIR-3 KYC Form

• Review details carefully

• Submit the form online

• Upon successful submission, MCA sends confirmation email

• Status can be checked in MCA portal

6. Fees for Director e-KYC Update

• DIR-3 KYC filing is mandatory and free for active DINs.

• Penalty applies for non-compliance:

  • ₹5,000 per DIN if not updated within due date.

7. Timeline / Frequency

• e-KYC must be updated annually for active directors.

• MCA may send reminders to directors to update details.

• For newly appointed directors, it should be completed within 30 days of appointment.

8. Common Issues & Advisory

9. Key Takeaways

• Mandatory compliance: Without e-KYC, DIN becomes inactive.

• Accuracy is critical: All personal details must match official documents.

• Prevent penalties: Timely filing avoids ₹5,000 penalty per DIN.

• Annual update: e-KYC is an ongoing compliance requirement.

References

• MCA DIR-3 KYC Guidelines

• Companies Act, 2013 – Sections 154 & 166

Director DIN e-KYC Update – Step-by-Step Guide

Purpose:
This guide helps directors of Indian companies update and verify their DIN (Director Identification Number) e-KYC with MCA, ensuring compliance under the Companies Act, 2013.

Step 1: Check Your DIN Status

1. Visit the MCA DIN portal.

2. Enter your DIN to check if it is active or deactivated.

3. Note: Inactive DINs cannot be used to hold directorship until e-KYC is updated.

Tip: If you have multiple DINs, request DIN merger before e-KYC.

Step 2: Gather Required Documents

Indian Directors:

• PAN card (mandatory)

• Aadhaar card (linked to mobile/email)

• Passport/Voter ID/Driving License (if Aadhaar unavailable)

• Active mobile number & email ID

Foreign Directors:

• Passport (mandatory)

• Proof of overseas address (utility bill, bank statement)

• Active email ID

Note: All details in the documents must match exactly with DIN records.

Step 3: Login to MCA Portal

1. Go to MCA Services → DIN → DIR-3 KYC.

2. Enter:

   • DIN

   • PAN

   • Mobile Number & Email ID (as per Aadhaar/PAN)

Step 4: Fill the DIR-3 KYC Form

1. Confirm personal details (name, father’s name, date of birth).

2. Update current address (residential or overseas).

3. Enter DIN-related information (directorships held, other company details).

4. Upload mandatory documents:

   • PAN

   • Aadhaar / Passport

   • Address proof

   • Scanned documents should be PDF/JPG/PNG, ≤1MB each

Tip: Double-check spelling, date formats, and document clarity.

Step 5: Verification

Choose verification method:

1. Aadhaar OTP Verification (for Indian directors):

   • OTP sent to Aadhaar-linked mobile/email.

   • Enter OTP to authenticate.

2. Digital Signature Certificate (DSC) (optional):

   • Use DSC to digitally sign the form.

Advisory: Aadhaar OTP is faster; DSC adds legal authentication.

Step 6: Submit the Form

1. Review all details carefully.

2. Submit the DIR-3 KYC form online.

3. Upon successful submission, you will get a confirmation email from MCA.

4. Status can be checked in MCA portal under DIN services → View DIN / DIR-3 KYC status.

Step 7: Common Issues & Solutions

Step 8: Fees and Penalties

• DIR-3 KYC filing: Free for active DINs

• Penalty for non-compliance: ₹5,000 per DIN if not updated within due date

• e-KYC is mandatory annually to keep DIN active

Step 9: Advisory Notes for Companies

1. Directors should update e-KYC before annual filings.

2. Companies must verify all directors’ DIN status before board appointments.

3. Encourage foreign directors to complete e-KYC early to avoid processing delays.

4. Keep a digital copy of all submitted documents for internal records.

Step 10: References & MCA Links

• MCA DIR-3 KYC Guidelines

• Companies Act, 2013 – Sections 154 & 166